Office of University Operations

Follow the link below to complete a reservation request.

Submit Reservation Request

Our facilities offer access to audio-visual equipment, WI-FI, breakout rooms and on-site parking. When planning an event, determine your needs in detail:

• Event time
• Number of guests attending
• Type of event and desired set-up (banquet or lecture style)
• AV equipment needs
• Other equipment needs (stage, podium, etc.)
• Food and/or beverage needs
• Parking for visitors
• Budget (if applicable)

The booking manager works with you to determine the best available room for your event and will discuss other options or requirements needed. A reservation confirmation is provided and an event booking manager is assigned to your event. By working directly with you and understanding your needs, goals and budget, the event manager will offer suggestions, guidance and solutions to meet or exceed expectations for a successful, safe and memorable event. The event manager is available throughout the event planning process.

• Thompson Catering
• Food Waiver Form

For more information regarding facility rentals and reservations, please contact Chinita Elliott in the Office of Finance and Administration at 919-546-8574.

Shaw University faculty and staff must complete the online Facility Reservation Form. There must be one faculty contact per event to serve as the point person. Divisions and departments, please include your budgetary information as needed.

Campus rooms are available for use by students who are involved with University registered organizations and for University events or meetings sponsored by campus departments. For more information on booking student events, please contact  Juanda Holley at 919-546-8522.

Facility Reservation Form

During inclement weather, Shaw University will continue to provide housing and meals to our on-campus population and to provide essential services to all students.

Students should consult with their residence hall director and monitor the university website and social media pages for updates on housing and meal services in the event the Shaw University area is affected by the hurricane.

For students, faculty and staff remaining on campus in residence halls, please note that power outages may occur due to excessive rain and high winds. If you live on campus and extreme weather conditions occur, please see your residence hall director for safety instructions. In the event of a loss of power, we anticipate electric generators will restore power.  If power is not restored students are asked to meet your residence hall director on the ground floor of your residence hall to receive instructions on possible evacuation to a storm shelter on campus.

If severe weather threatens Shaw University, the Vice President for Operations, in consultation with the Vice President for Student Affairs and University’s Chief of Police, will decide if the University will open, close or report a delayed opening. Shaw is committed to fulfilling its instructional obligations, so it is the University’s intent to conduct classes as long as it can maintain reasonable conditions and safety on campus, and the roads in the immediate areas are reasonably passable.

Download Complete Weather Policy

ReadyNC is an all-in-one tool to provides people living in or visiting North Carolina with real-time information on weather, traffic, river levels, evacuations and power outages.

Visit ReadyNC for regularly updated information or to download the app.